Your conference is judged in the first ten seconds: can everyone hear, can everyone see, does the first slide appear on cue.
InnovatAV provides conference AV and hybrid event production across Ontario — from single-room seminars to multi-day, multi-track conferences with live streaming to remote attendees.
Conference AV Services We Provide
- Presentation systems — projection, displays, or LED video walls, with confidence monitors and countdown timers for your speakers.
- Speech audio done right — wireless microphones, discreet PA coverage, and an engineer mixing every session so panellists never talk over feedback.
- Hybrid & live streaming — multi-camera capture, remote presenter integration, and reliable streams to Zoom, Teams, or your event platform.
- Recording — clean session recordings your team can repurpose for marketing and training.
- Stage design — staging, backdrops, lighting, and branded scenic elements that look sharp in person and on camera.
- Show calling & crew — experienced technicians and a show caller keeping your program on time.
Conference Production, Start to Finish
We follow the same three-step approach on every project.
Analyze:
we listen first — your goals, your venue, your audience — and walk the space before we spec a single cable.
Conceptualize:
we design the technical plan, from equipment lists and room layouts to run-of-show, and review it with your team.
Execute:
our crew installs, tests, and operates everything, so your planners can focus on delegates instead of dongles.
Town halls, AGMs, product launches, award galas, training days, and executive retreats — if it has an agenda and an audience, we’ve likely produced one like it.
Serving Conferences Across Ontario
We support conferences and multi-day programs in Toronto and the GTA and travel throughout Ontario — hotels, convention centres, campuses, and unique venues. One supplier, one accountable team, wherever your conference lands.
Frequently Asked Questions
Can you run a hybrid conference with remote presenters?
Yes. We provide multi-camera capture, remote presenter integration, and reliable streams to Zoom, Teams, or your event platform, plus clean session recordings your team can repurpose for marketing and training. In-room and online audiences are treated as one show, run by the same crew.
What if the venue already has in-house AV?
We can work alongside a venue’s in-house team or supply the full package ourselves — which one makes sense depends on what your show needs and what the venue permits. Send us the venue’s AV terms with your enquiry and we will tell you which parts are already covered.
Do you stay in the room during the conference?
Yes. Our technicians and a show caller stay through the program, keeping it on time and handling presentation switching, microphones, and cues live. A technician in the room from doors to adjournment is how slide changes, panel swaps, and unplanned agenda shifts get absorbed without a visible hitch.
How does the planning process work before the event?
Three steps. Analyze: we listen first — your goals, venue, and audience — and walk the space before specifying a single cable. Conceptualize: we design the technical plan, equipment lists, room layouts, and run-of-show, then review it with your team. Execute: our crew installs, tests, and operates everything.
What types of conferences do you cover?
Town halls, AGMs, product launches, award galas, training days, and executive retreats, from single-room seminars to multi-day, multi-track conferences. If it has an agenda and an audience, we have likely produced one like it — in hotels, convention centres, campuses, and unique venues across Ontario.
Get a Conference AV Quote
Share your event date, venue, agenda, and expected attendance and we’ll return a detailed proposal. We reply within one business day.
Tell us your event date, venue and audience size — we reply with a clear quote within one business day. Prefer to talk? Call (437) 830-6767.